Q & A on Customized Employment: Informational Interviews
by Dr. Katherine Inge, Nancy Brooks-Lane, and Dr. Carolyn Graham
The Rehabilitation Research and Training Center (RRTC) on Employment of People with Physical Disabilities conducted a series of focus groups with recognized national experts and implementers of customized employment. The objective of this qualitative research was to develop of a description of customized employment that agencies can use when supporting individuals with disabilities. Twenty-eight professionals representing national experts and implementers of customized employment participated. The calls were recorded, transcribed, and analyzed to identify themes associated with customized employment implementation. The research provides insight into the practices that are associated with customized employment that facilitate integrated employment outcomes. This research brief focuses on informational interviewing as reported by these participants.
QUESTION: What is an informational interview?
ANSWER: An informational interview is a business term that is being used to describe an essential element of customized employment. The purpose of an informational interview is to learn about a potential career when information is not readily available. They are informal conversations with people who work in the area or career of interest. An individual who wants to learn more about a chosen field identifies people who are willing to talk about their careers or jobs. When used as a customized employment practice, the focus is on getting to know a business in a similar way that discovery focuses on getting to know a job seeker.
Informational interviews may help the job seeker and the employment specialist learn more about how the person’s interests and skills may meet the needs of business. One focus group of implementers discussed how informational interviewing can guide people who support the job seeker to focus on a specific individual’s interests. When asked how customized employment differs from other approaches to finding people with disabilities a job, one participant in the group stated the following:
"I think that the way we approach employers is completely different.... this whole approach of informational interviewing and not assuming you know what an employer does.... but actually getting in there and learning about businesses."
QUESTION: How do you identify businesses where you can conduct informational interviews?
ANSWER: Businesses are selected, because they represent a specific job seeker’s interests or “vocational themes.” In other words, a business is selected for an informational interview based on what was learned about a specific job seeker during discovery. Discovery considers who the individual is first, and then businesses are identified where informational interviews can be conducted. Typically, job developers have approached job development by canvassing businesses to find available jobs. Then, they review the individuals on their caseloads and decide who might be interested in that type of work. One participant described this by saying the following:
"[Informational interviews are] really focused on [a specific] person and their interests. Because what we've found when we used traditional job development was that, you know .....they would then pick the person at the top of their list that they viewed as having the most skills, and that person always getting the job.....So by using this process, it's really about that person and gathering information that's going to benefit that individual job-seeker versus did I find a job here that I can plug somebody into."
QUESTION: What are vocational themes?
ANSWER: Vocational themes areas of interest for a job seeker that guide a job search. They should be broad such as an automotive theme versus cars, which facilitates brainstorming of possible businesses to target. A list of places where people work in the community that have an interest in a specific theme is then generated. One participant stated:
"So these themes are general ideas not really specific. They are broad in nature, and with those themes in mind you go through the process of brainstorming a list, of ideally for each theme,....places for where there could be something, not specific job duties, but where there may be some kind of work along the lines of the person’s skills and strengths."
Social capital is a way to identify businesses on behalf of a specific job seeker. Social capital are resources acquired from interactions between people or networks of people. Employment specialists may use their own social capital to identify businesses and should not forget that the family and friends of the job seeker have social capital as well. This extends to coworkers within an agency or other social networks that people belong to in their communities. These connections create opportunities to learn more about potential work within businesses. Two different participants in the focus groups described using social capital in this way:
"One of his themes is culinary, cooking, and we’ve done some things with him. ......I have a friend whose father owns a food truck...... So, I reached out to my friend and I asked him if it would be OK if I brought ______by to meet his father, it’s an informational interview..... and it was just me happening to know someone who had something. So that is social capital."
"I went to one church [where] I happened to know the pastor, [and] started talking about this woman’s interest ....talking about what she can do, very slow, data entry…She drove her electric chair by joy stick but not very well so she kind of needed very large halls and to not bump into people and things. Anyhow, the pastor identified that they were in the process of transferring all the information onto the computer of their history. He didn’t care how quickly it went, but he needed it done....unbeknownst to me, she went to that church and the pastor remembered her. She got hired."
QUESTION: Do you have any suggestions on how to conduct an informational interview?
ANSWER: Think about an informational interview as a conversation with an employer to learn more about the work that is done at the business. The employment specialist is not going into the business to ask about available jobs. The goal is to gain information on the types of work that employees complete in order to determine if a specific job seeker’s vocational goals potentially match the business. Two different participants in the focus groups described an informational interview this way.
"We avoid the whole: I’m here for a job discussion and just get to know the business better."
"Working with employers [is] a very different approach. It begins from the idea that......I want to learn about your business. Not, I’m here, because I want you to hire somebody. So you’re going in some sort of sense talking about the unknown. I don’t know what I’m going to find. You are on a mission to learn and so then with that approach you gather information."
Developing a set of questions to guide the conversation can be helpful. Questions should be open ended requiring a response from the individual using information that he or she has. In contrast, closed ended questions are ones that can be answered with “yes” or “no”, which usually do not facilitate a conversation. However, it is not recommended to use a checklist of questions by going down the list and writing down the answers. This type of exchange may inhibit the conversation. Take a few notes on what is discussed if needed but pay attention to the conversation rather than writing down everything that is said. The following table provides some suggestions for questions. Employment specialists should modify these using their own words so that the discussion flows naturally.
Informational Interview Sample Questions
o Can you think of anything that would improve the workflow in your business?
o Are there times of day when the workflow does not go smoothly? What would improve the situation?
o What is limiting/keeping you from providing ________ (state the product or service)?
o Do you have a target date for when for providing ___________(state the product or service)?
o Who is leading the innovations?
o What resources do you need to continue __________ (state the innovation that the employer has described.)
o Who is leading the improvements?
o What resources do you need to continue __________ (state the improvements that the employer has described.)
o What is your biggest barrier to growing your business?
o How can the barrier be removed or reduced?
o Can you think of ways that the stress could be reduced?
VCU would like to credit Cary Griffin for the informational interview questions in this table
QUESTION: Do you have any other ideas on how to prepare for an informational interview?
ANSWER: Employment specialists can learn about a business in many different ways before conducting an informational interview. Obviously, if someone has recommended a company, then asking that person questions about the business operations is a good idea. Researching information online is also another way to learn more about the business’s products or services. Appearing interested and knowing something about the company before going there can make everyone more at ease in an unfamiliar situation. In addition, an employer may be impressed if the job seeker and employment specialist can discuss the business in a knowledgeable way. One participant talked about how he/she liked to learn more about a business before conducting an informational interview.
"Before I do my informational interview, a lot of times I like to go in kind of as a secret shopper, to actually go in as a customer if possible. I think the businesses always appreciate you buying their goods or using their services. Also, it really kind of gives me an idea of what’s going on in the business and if there are maybe places where they could improve..... I would know it first hand and be able to talk about that in the informational interview or to ask questions about those specific tasks that maybe I didn’t see getting done or that needed more attention."
QUESTION: How do you move from an informational interview to job development?
ANSWER: Sometimes moving from learning about a business to additional job site observations or job development occurs naturally. The employment specialist might ask if the job seeker can come in to observe or participate in a work experience. An employer may be willing to have the job seeker shadow an employee who is completing work that the person may be interested in doing. Once the employment specialist learns about the business operations, he or she can make suggestions on how a specific job seeker could contribute to the workplace. If there are no opportunities in this particular business, employers may be able to recommend other employers or workplaces where job development could occur. Three different participants described this by saying the following:
"Just going out and spending time together with employers, or potential employers. And much of the time we end up having an employer actually offer to do a job shadow community-based work assessment."
"So, we found an employer where we were able to do an informational interview, and the employer was highly responsive. So we went in, and we spent about an hour getting advice and hearing about the industry and hearing what was new. And, things went really well. Then, we asked if we could bring this gentleman back for what we talked about.......and get his hands dirty."
"And, so you have some details [and] come to the point there is a match. Then, you are able to negotiate in a way that presents this win-win strategy, which is this: “I see you have this need, and this person could help you fill this need. Let’s talk about how that could work.” It comes from a position equally beneficial to everybody involved. You could only get there by beginning with learning all about the employers your first step is one of being open gathering information not one of I am here to find a job."
This product was developed by VCU-RRTC on Employment for People with Physical Disabilities (VCU-RRTC) and the Disability and Rehabilitation Research Project (DRRP) on Customized Employment (VCU-DRRP). These projects are funded by the National Institute on Disability, Independent Living, and Rehabilitation Research (NIDILRR) grant #90RT503502 and (NIDILRR grant number #90DP0085). NIDILRR is a Center within the Administration for Community Living (ACL), Department of Health and Human Services (HHS). The contents do not necessarily represent the policy of NIDILRR, ACL, HHS, and you should not assume endorsement by the Federal Government.
Requests for accommodations or questions on this resource should be directed to Dr. Katherine Inge at email@example.com or (804-828-5956). VCU is an equal opportunity/affirmative action institution providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran's status, political affiliation, or disability.
VCU-RRTC would like to thank the individuals who participated in the customized employment focus groups. We also would like to acknowledge the assistance of Cary Griffin of Griffin-Hammis and Associates, LLC for his assistance with this research. Without the assistance of the participants and Mr. Griffin, this research would not have been possible.
3 Steps to a Perfect Informational Interviewing: https://www.themuse.com/advice/3-steps-to-a-perfect-informational-interview
Informational Interviewing: https://career.berkeley.edu/Info/InfoInterview
Social Capital: https://www.investopedia.com/terms/s/socialcapital.asp
Employer Engagement Strategies and Effective Job Development: A Multidimensional Approach Presenter: Nancy Brooks- Lane https://pd.vcurrtc.org/training/webcastDetails.cfm/358